Emexes Dent – The Best Free Dental Software of 2025

Emexes Dent is a modern dental management software that combines the core features of a traditional CRM system with advanced automation tools. Unlike most solutions on the market, Emexes Dent is completely free — yet it offers everything you need to streamline internal workflows, boost revenue, and improve patient care. Let’s take a closer look at its key advantages.

Increase Your Clinic’s Revenue

With Emexes Dent, your business can generate steady income thanks to features like:

• Full process automation: From filling out patient records and scheduling appointments to deducting materials after each visit — routine tasks are handled automatically. This helps your staff use their time more efficiently: receptionists can focus on greeting patients or handling calls, while doctors can immediately begin their next appointment instead of spending 15 minutes writing up notes. At the end of the month, you’ll notice more patients served and higher overall revenue.
• Efficient scheduling tools: The admin team can instantly spot gaps in each doctor’s calendar and fill them quickly. This leads to a more compact daily schedule and increased income per day.

• Reminder and messaging system. Emexes-Dent comes with a built-in SMS notification system that alerts patients about upcoming appointments and routine check-ups. Administrators can also set personal reminders to follow up with patients and offer them new appointment times. This significantly increases the number of return visits — directly boosting clinic revenue.

• Client database. With Emexes-Dent, no new patient slips through the cracks. The system stores all patient data securely and centrally. On top of that, it prompts you to stay in touch with your clients — helping convert first-time visitors into loyal, returning patients.

• Organized partner collaboration. Emexes-Dent also supports seamless cooperation with external doctors and clinics. For instance, a partner clinic can refer patients to you for specific diagnostic procedures. Each partner is stored in the system with their individual profile, which includes their referral commission rate and a history of all referred patients. This allows you to analyze the performance of each partnership and invest more in the relationships that generate the most revenue.

Even better, Emexes-Dent provides your partners with their own dedicated portal where they can track payments and view test results. Long-term collaborations with loyal partners are a great source of steady income — without extra effort on your part.

Advanced Analytics for Clinic Management

Understanding how effectively your clinic is operating has never been easier — Emexes Dent offers in-depth analytics and comprehensive reporting on every activity and transaction.

• Comprehensive financial reports. All financial inflows are recorded in the CRM system, allowing you to track monthly income as well as the ratio of revenue to expenses over any selected time period. You can also view procedure rankings by frequency and revenue generated.

• Tracking staff performance. The system automatically logs all appointments and their values, giving you insights into:
• which doctors have seen the most patients;
• how many hours each employee has worked;
• the number of services provided;
• the amount of products sold;
• the total revenue each team member has brought in.

These statistics help identify your top performers so you can reward them accordingly and also support staff whose productivity needs improvement.

The clinic management system includes a feature for registering employee salaries with automatic calculation of their earned income and hours worked. With this function, you can easily calculate the specialist’s payment amount and also assign a bonus. In addition, the clinic manager has access to complete salary reports with charts and activity logs.

• Information about clinic patients. Emexes Dent tracks the number of admitted patients and new visitors, as well as records the reasons for and frequency of missed appointments.

• The “Suspicious Actions” section displays all schedule changes related to previous working days. If someone tries to add extra working hours for past dates, this information will be immediately visible, allowing you to take timely action.

Visitor loyalty

In a highly competitive environment, providing quality services is no longer enough — there will always be someone who can lure clients away with exceptional service. Fortunately, with Emexes Dent, that competitor can be you. The program offers a variety of features that help strengthen patient loyalty and make them want to come only to you.

• Built-in messaging option. People appreciate when they are cared for: when they’re scheduled in advance, reminded about routine check-ups, and notified of upcoming visits. Additionally, with messaging, you can offer clients personalized promotions or simply send them holiday greetings.

• Patient balance. The CRM system allows you to:
• indicate a personal discount for a client;
• accept prepayments (for example, for the production of dental constructions);
• credit change to the client’s balance;
• make transfers between patient balances;
• create a negative balance if the client is unable to pay for services.

All of this reinforces your personalized approach and makes paying for treatment more convenient for visitors.

• Attention to detail. Any information about a patient’s individual characteristics can be added to their personal profile. This could include a tendency toward allergic reactions or personal preferences that should be considered during appointments. The fact that you haven’t forgotten these nuances shows care and attentiveness to each client.

• Printing treatment history. Sometimes it’s necessary to transfer a patient to another specialist — for example, if they’re moving or wish to switch clinics. In such cases, the full treatment history can be compiled into a single file and sent via email, saved to a flash drive, or handed over personally. This becomes the final touch in your interaction with the client and leaves a positive impression of your service.

Convenience for staff

Emexes Dent helps establish smooth, stable operations in the clinic, where unexpected issues are rare because the system runs reliably and every staff member is focused on their own responsibilities.

For Doctors

• Automated filling of the patient card using pre-prepared templates.
• Visual display of the patient’s jaw condition, dental formula in five different modes, and availability of a pediatric dental formula.

• The ability to add additional files, such as examinations from other clinics.

For Administrators

• The ability to add all necessary documents to the CRM system database for later use as templates.

• Printing receipts, forms, documents, and acceptance protocols.
• Convenient payment processing: three payment formats (cash, cashless, mixed payment), automatic change calculation, and the option to transfer change to the patient’s balance.

For the Storekeeper

• Two options for inventory management are implemented, suitable both for a dental office and for a large dental clinic. In the first option, receipt and write-off of materials are done from a single main warehouse. In the second option, the main warehouse receives and distributes goods to cabinet-warehouses, from which consumable materials are then written off.
• A database of all suppliers (company name and phone number).
• Automatic write-off of materials after the appointment is completed. Inventory tracking and notifications when supplies are running low.

Thanks to the well-designed inventory management system, the clinic operates without interruptions. Delays due to lack of materials are eliminated. As the owner, you can also monitor the purchase of consumables and have a complete overview of their stock levels.

Emexes Dent: How to Get Started

The Emexes Dent system features an intuitive interface. After registering, you receive a bonus that allows you to use the program without additional fees or limitations for a whole year. If you need to add another office, it costs just $4.99 per month.

To make the CRM system implementation simple and fast, use the video tutorials or contact a personal manager who will answer all your questions. If you already have a client database, you can immediately import it into Emexes Dent and start working without the need to transfer data manually. There will be no inconvenience — you will switch to the new CRM system quickly and smoothly and can immediately enjoy its benefits.

Emexes Dent will become your indispensable tool for managing the clinic. With this system, you can optimize operations, delegate routine tasks, increase revenue, and improve service. Don’t miss your chance: register today to get one year of free use and make your business even more successful.